Bookkeeping & Advisory Services for Orlando's Small Businesses
Full-service bookkeeping, accounting, and advisory services for businesses across Orange County and Central Florida.
Problems We Solve
Running a business is hard enough without worrying about whether your books are right. These are the issues that bring most business owners to our door.
The Year-End Scramble
Tax season turns into a crisis when twelve months of bookkeeping gets crammed into a few weeks. We keep your books current every month so that when year-end arrives, everything is already organized and ready to hand to your CPA.
Months Behind on the Books
When your bookkeeping falls behind, catching up feels impossible. We take the backlog off your hands, bring everything current, and maintain it going forward. Most business owners are surprised how quickly we get things cleaned up.
Sales Tax Trouble
Missing a sales tax filing or calculating the wrong rate creates penalties that add up fast. We track your rates, calculate what you owe, and file on time. You stay compliant without having to think about it.
Where Did the Money Go?
Your business looks profitable on paper, but your bank account tells a different story. We give you clear reporting that shows exactly where cash is going so you can make decisions based on real numbers instead of guesswork.
Unpaid Bills and Invoices
When bills pile up and customer invoices go uncollected, cash flow suffers. We manage your accounts payable and receivable so that vendors get paid on time and your customers pay what they owe.
Growing Without a Plan
Many business owners make financial decisions based on gut feeling because they don't have reliable numbers to work from. We provide the financial clarity and forecasting you need to plan ahead with confidence.
Why Zacosta Bookkeeping?
A few things that set us apart.
Finance Background
Before founding Zacosta, Johanna spent 17 years in hospitality and resort finance across Florida, the Caribbean, and Puerto Rico. She managed accounting for properties generating millions annually, including the largest Marriott hotel in the world.
Bilingual Services
We serve Orlando's diverse business community in both English and Spanish. Whether you prefer to review your financials in Spanish or simply need a small business bookkeeper who understands you without a language barrier, we make it easy.
Orlando Based
We are located in Orlando and work with businesses across Orange County and Central Florida. Our reputation is here. When you hire us, you're working with someone who is part of the same community you serve.
We Build Better Habits
We don't just clean up your books and move on. We help you understand your numbers and develop the financial habits that keep your business organized long term. Our goal is for you to feel confident making decisions based on what your financials are telling you.
Our Services
From monthly bookkeeping to high-level financial guidance, we handle the back-office work so you can focus on running your business.
Full-Service Bookkeeping
Transaction categorization, bank and credit card reconciliation, and monthly reporting. Your books stay current so you can focus on running the business.
Catch-Up Bookkeeping
If your books are months or years behind, we clean them up, organize everything, and bring your records current so you can move forward with clarity.
Bill Payment
Managing accounts payable so bills get paid on time. We handle the tracking, scheduling, and recording so nothing slips through the cracks and your vendor relationships stay strong.
Invoicing
We handle your invoicing and payment tracking so you get paid on time without chasing customers yourself.
Payroll System Setup & Training
One-time payroll system configuration with hands-on training so you can run payroll yourself with confidence.
1099 Preparation
We prepare and file your 1099 forms for contractors and vendors so you stay compliant with IRS reporting requirements. Accurate forms, delivered on time, with none of the headaches.
QuickBooks Online Setup & Training
We configure QuickBooks Online for your business and train you on how to use it properly. You get a system that fits your operations and the confidence to manage it yourself.
Sales Tax Management
Handling sales tax from calculation to filing with rate tracking and on-time submissions. You stay compliant without having to think about it.
External Controller
A second set of eyes on your books. We provide oversight, review, and reporting alongside your existing accounting staff to catch errors, enforce consistency, and give you confidence in the numbers.
Budgeting & Cash Flow Forecasting
Creating budgets and projecting cash flow to plan for expenses, identify shortfalls, and support informed business decisions.
Financial Strategy
Analyzing financial data to guide business decisions on growth, profitability, pricing, and resource allocation. We help you understand what your numbers are telling you and act on it.
Fractional CFO
Part-time CFO-level support, cash flow forecasting, analysis, and strategic planning.
Inventory Accounting
We track your materials, supplies, and inventory items with proper counts and valuations so your books reflect what you actually have on hand. This gives you accurate cost of goods sold and real profit numbers.
Industries We Serve
Every industry has its own financial challenges. We know what to look for in yours and are ready to help from day one.
Skilled Trades
Trades
Every job has a cost. We track materials, labor, and overhead by project so you know which work is actually making you money.
Home & Property Services
Field Services
You're in the field all day. We track job costs, recurring contracts, and crew payroll so you know which work actually makes money.
Cleaning Services
Field Services
You built this business one clean at a time. Now you have crews, contracts, and a pile of receipts you haven't looked at since January.
Facility Services
Field Services
Multiple properties, multiple contracts. We track every dollar at the property or contract level so you always know where the money went.
Medical & Dental Practices
Healthcare
Insurance payments arrive on their own schedule. We track what's billed, what's collected, and what's written off so you see the real numbers.
Creative Services
Professional
Creative work is project-based, and so are the finances. We track costs per project so you know which clients and work types actually make money.
Consultants
Professional
You help other businesses succeed. We make sure your own books are clean, your taxes are planned for, and your numbers tell you something useful.
Real Estate Investors
Real Estate
Each property is its own business. We track income, expenses, and profitability at the property level so you know exactly what your portfolio is doing.
Real Estate Agents
Real Estate
A $12,000 commission doesn't mean $12,000 in profit. You need to know your real number after every deal.
Franchise Owners
Hospitality & Retail
You bought the brand and the playbook. The financial side is still entirely on you.
Restaurants & Bars
Hospitality & Retail
Restaurants run on razor-thin margins. We track food cost, reconcile POS deposits, and manage tip reporting so a busy week doesn't turn into a financial mess.
Retail Shops
Hospitality & Retail
Inventory is your biggest investment. Without tracking it properly, you are guessing at margins and buying blind.
E-commerce
Hospitality & Retail
Selling online looks simple until you try to reconcile an Amazon settlement report. We untangle the fees, returns, and multi-channel deposits so you know what you actually made.
Salons & Spas
Personal Services
Salon revenue is a mix of services, retail, tips, and gift cards. We sort it all out so you see what the business actually earns and where the money goes.
10+
Years of Experience
Certified
QuickBooks ProAdvisor
Bilingual
English & Spanish
Central Florida's Trusted Bookkeeping Firm
Start Here:
A 30-Minute Consultation
Tell us about your business and what's going on with your books. We'll figure out exactly what you need, and give you a straightforward quote.
